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Helpful Articles from Professional Lexington DJs
How to Make Dinner Fun All Events General Party Tips
I know most of you are reading that title and thinking “How do I make dinner fun?” Especially since we were taught at an early age how it’s not polite to play with your food. In this case it is okay to play with the food, or rather play with the idea of how to dismiss for dinner at your reception or next event. To do this you need to ensure that you are having a buffet. Doesn’t really make sense to dismiss tables for a sit down dinner does it?
I hope you can take these ideas and turn them into a more memorable experience for you and your guests. Instead of having your guests wait to go through the buffet line, why not use this opportunity to entertain and have fun with them.
Suggestion 1: Play trivia with the guests
People love playing games, so why not ask trivia questions for a chance to jump to the front of the buffet line. The questions can be centered on the guests of honor or the theme of the event. Weddings can do bride and groom trivia, reunions can do ask questions as to what went on in the year they graduated, etc.. Make it truly detailed information about the event. (For the harder questions, maybe a little hint might be required.) The first person with the correct answer, they get to take their table and jump to the front of the buffet line. This works really well to break the ice and get guests talking to each other.
Suggestion 2: Name your tables
Another great way to break the ice is to use songs from your favorite artists and name the tables after those songs, in place of numbers. Then when the guests hear that song played, that is their signal to go through the buffet line. Watch your guests mingle with others as they walk around the room trying to see what all the other tables are named.
Suggestion 3: Number your tables weird
This builds off of the naming your table idea, but instead of using names you use numbers that mean something to you. For example, the date of the event table number 6102009. Or the year you were born table 1976. You begin to see how this can be fun, and its something different for your guests to experience. No matter what event you are planning, I hope you can use the information to make this time a truly memorable experience for you and your guests.
Written by 3D Entertainment of Lexington, KY
Brides on a Budget Wedding General Party Tips
Today I am going to talk about how you can create a beautiful wedding reception and not break the bank while you are at it. According to the ADJA here are some interesting wedding statistics.
Interesting Wedding Statistics
After the wedding is over...
72% of all brides say they would have spent more time choosing their reception entertainment.
Almost 100% say they would have spent more of their budget on the entertainment.
During wedding planning, Brides say their highest priority is their attire, followed by the reception site and caterer - reception entertainment is among the least of their priorities. Within one week after their reception, 78% of Brides say they would have made the entertainment their highest priority!
When asked 81% of guests say the thing they remember most about a wedding is the entertainment.
65% of all couples that chose a band to entertain at their wedding, said, if they had it to do over again, they would have chosen a disc jockey.
The interesting part of these statistics that stands out is this point. “During wedding planning, Brides say their highest priority is their attire, followed by the reception site and caterer - reception entertainment is among the least of their priorities. Within one week after their reception, 78% of Brides say they would have made the entertainment their highest priority!"
Wow! Think about that number 78%, not half but over two thirds of brides said they would have made entertainment their highest priority.
So what does this mean when it comes to YOUR wedding day? People are less likely to remember what they had to eat at your reception, or what color were the table cloths, or fancy silverware, how elegant the cake looked, etc..
Your guests will remember if they had a good time or not. I have yet to meet a guest at a wedding who stayed because they just couldn’t get enough of the food that was served. They stayed because they were having a good time.
What I am trying to express to you is that it really does not matter how much you spend on your wedding as long as you keep these three things in mind.
1. Choosing the right venue
When choosing the right venue it is important to have a venue that will accommodate all of your guests. Some may want to have their wedding outdoors, and the reception indoors, others may want both the ceremony and reception outside, while others may want to get married in a church, and then have a reception in a room that will hold all of their family and friends. Everyone has their own personal style of what they want, but remember to choose a place that will create a perfect backdrop for the wedding memories you wish to create.
2. Choosing the right photographer
When choosing the right photographer it important to find one who will meet your needs. There are many different styles of photography so when you meet with a photographer tell them what your needs are, what photographs are most important to you, and ask how they can meet those needs.
Don't let photographs dominate your day. Select a photographer who has the professional skill to capture your special moments efficiently and unobtrusively. Don't be held hostage at your own reception by a photographer who will dominate your time with lengthy photo sessions while your guests become restless. Also make sure they have the proper equipment so when the dancing begins and it’s time to dim the lights they can capture all the fun photographs without having to keep the lights on.
Lastly choose a photographer that will remain until the end of the reception, or have someone designated to take over once the photographer leaves. I cannot count the number of times a memorable moment occurred at a reception right after the photographer left and no one was a around to capture that moment.
3. Choosing the right entertainment
If you decide to hire a DJ to perform at your reception…
When choosing the right entertainment it is important to find one that will match your personality. DJs vary greatly in style and performance skills, so choose wisely. Be sure the DJ is a true professional, and not one that is trying to impersonate a professional. So how do you tell who the professionals are?
Unfortunately this will require some extra work on your part, but the benefits of doing the extra work will mean the difference between the reception of your dreams or the reception of your nightmares.
The most important thing you can do is to check references on every performer. These references should be current (not older than six months) and not ones that they performed several years ago.
Second, ask them if this is their full time job? You would be surprised to find that only a few entertainers work in their career full time. If they entertain full time the performance will be better because the success of your event decides how much longer they remain in business.
Lastly, ensure that the person you meet with is the person that is performing on your wedding day. This is one of the biggest complaints I hear about when brides call me with questions. They had a friend who met with this great DJ, only to meet a complete stranger on their wedding day.
Again make sure that the contract you are signing includes the person who will be performing at your reception. You have met this person, you feel confident in their ability to entertain at your wedding, and you have checked their references. All of this should be done before you sign anything!
If you decide to hire a band to perform at your reception…
Bands are great at creating a lot of energy, but keep in mind they usually have a set song list and may not be willing to perform different songs outside of that list.
Ask the band who will serve as the emcee for the evening? Are they willing to make announcements as to when to cut the cake, and direct the guests where they need to be for the next event on the agenda? Chances are, probably not.
Also keep in mind that a band will need to take a break every hour or so. While this is going on, who will play music? If it is a member of the bands staff will they have the right music to keep your guests entertained, or will they simply put in a CD and push play?
There is also usually downtime in between songs while they retune their instruments and discuss what song to perform next. So while they may pack your dance floor one moment, when the song ends guests to begin to return to their seats. As your guests are returning their way to their seats, the band breaks into another great song and some of the guests return to the dance floor. Now as this happens several times throughout the night the guests begin to get tired of all the stops in between and begin to make their way toward the exit.
I am not saying live bands are bad, but remember more than half of the brides interviewed said they would have chosen a DJ if they had to do it over.
Notice how the food being served is not mentioned, nor the décor for the wedding, nor how beautiful the cake is. All of that other stuff is secondary, and should be one of the lowest priorities of your budget.
If you devote most of your wedding budget to the three things described above, it creates a recipe for some wonderful memories for you and your guests that will last a lifetime, and have your guests saying that was the best wedding reception ever!
Written by 3D Entertainment of Lexington, KY
You Get What You Pay For Wedding How To / Instructional
I had a bride contact me a couple of days ago about performing at her wedding. She was getting married on June 13th, 2009, and was franticly searching for a DJ, because her DJ backed out on her.
She explained that the DJ was a friend of the grooms, and he cut them this really great deal to perform at their wedding. This deal of course was too good to pass up, and since he was a friend there would be no problem with him performing at the reception.
Well of course she blew the rest of her wedding budget on hiring this awesome photographer, and was now in tears because she couldn’t find a DJ to perform for the same price as her friend.
My thoughts on this situation… if he were a true friend then he would follow through on his obligation, instead of pulling out at the last minute leaving her without a DJ to perform on her special day. However, I am unaware of the circumstances involving why he was unable to perform at her wedding. He may have honestly had a genuine reason why he could not be there. However, he should have helped them find a replacement, especially since he had given them a discounted price to perform.
At the same time she made some cardinal mistakes that could have prevented this from ever happening, leaving her holding an empty bag less than three months before her reception.
So how do you avoid the same mistakes?
It’s pretty easy really.
First, you get the agreement in writing.
If you are dealing with a professional, they should provide you with a contract that outlines what they will be doing at your reception and who will be performing at your reception. All of this should be included in the contract. If it is not included, demand it be put in the contract. If they refuse your request, then find another service that will provide you with what you want.
I am pretty sure the bride’s expensive photographer didn’t say “sure I will do what you want, and then not provide a contract.” Same with the caterer, florist, banquet facility, etc..
Second, beware of booking agencies.
There is a huge difference between a DJ and a booking agency. A booking agency is usually lower priced than a DJ, but they will not tell you who will be performing at your reception.
Then after they have your money, they contract you out to the lowest bidder, and on your wedding day you usually come face to face with the DJ for the first time.
The DJ could be a seasoned professional (highly unlikely) or you could get someone that has no idea what goes on at wedding reception because he/she has been used to performing at the club on Saturday nights and decided to try something new.
So basically he/she is using your wedding as a practice gig with no worries because the booking agency has already been paid and they have filled their end of the bargain by providing you with a DJ to perform at your reception.
If you are fine with this, and they fit within your budget then by all means go for it. At least you now have the knowledge of how they operate so you will know what to expect.
Third, check references.
Most brides forget to do this one simple thing, but if they took the time to check the performer’s references they could have avoided some major headaches.
You would not buy a car without taking a test drive, so why are you going to let someone perform on your most important day without checking them out. Doesn’t make any sense does it?
The references should be recent (within 6 months), not a wedding they did several years ago. If they cannot provide you with references, then that should send up a red flag about how they do business.
If this bride would have taken a little more time and done some homework, these three things could have saved her a lot of headaches and stress.
In closing, you only get one chance to do this, once this moment occurs it will never happen again.
How you want your wedding remembered is entirely up to you. Just remember the choices you make all ties in to how those memories are created.
Written by 3D Entertainment of Lexington, KY
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